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Teaching & Learning Online

Using our Core Technologies

onCourse is Wheaton's instance of Moodle, a learning management system (LMS) that has many robust capabilities for facilitating your online course. We recommend you start with onCourse as a landing pad to organize materials and activities because it will provide a place for students to "go to class." By leveraging the available functionality in onCourse, there is very little you can't do. This article can help you start to create a vision of the underlying functionality and principles of an LMS.

Now that you you've identified on a landing spot for your course, you might have all you need. If you plan to record lectures or meet with your students synchronously, use Google Meet or Zoom. Zoom offers a free basic account, or you can take advantage of its additional features by upgrading to a Zoom Pro account; contact Media Services for more information. Check out this comparison chart if you're not sure which tool is better for you. If you do record lectures or plan to provide any other video materials, you should upload your files to Google Drive, then link to them in onCourse. 

If you rely on a whiteboard for your course, Wheaton supports GoBoard. Aside from being a straightforward whiteboard application, GoBoard has many features available for math, science, business, and other disciplines. If you choose Zoom for your meetings or recordings, a whiteboard is also available in the Share Screen options.

Below you will find some quick "where to click" instructions for getting started with these tools. Visit each tool's help site for more in depth instructions, or please get in touch.


OnCourse is Wheaton's course management system. Whether or not you typically rely on it for your courses, it is vital to the delivery of online content. If you have no familiarity with OnCourse, we recommend a preliminary meeting with Peter Kirlew, our academic technologist and OnCourse administrator, for a broad overview of the system and its features. You may find answers on this brief FAQ or this robust help library in OnCourse [login required] for more in-depth coverage of the topics mentioned here.

We encourage you to reach out to Peter or the R&I team if you require assistance with OnCourse.


Set up an assignment

1. On your main course page, make sure editing is turned on for your course by clicking the "Turn editing on" button located on the upper right part of your screen.

2. Choose a topic area where you'd like your assignment to appear.

3. Click "Add an activity or resource" under the topic area

4. Choose "Assignment" then click "Add"

5. Give the Assignment a name, description if desired, or upload a file with the assignment instructions

6. Browse and select various timing options such as due date.

7. Save the assignment

FYI: If this is your first time using the assignment feature, take a few moments to browse all the options available to you. Reach out to us if you have any questions or needs related to assignments.


Provide feedback to students

1. Find the assignment you want to provide feedback on

2. Click View/grade all submissions

3. Find the student you want to give feedback to

4. Click the Grade icon in the grade column for that student and choose your style of feedback (comment or file)

FYI: You can provide feedback to students via comments, a separate file, or by creating an annotated PDF file when grading. These options are turned on by default in the system but can be overridden in the "Feedback" options menu of each assignment.


Create a forum (threaded discussion)

1. On your main course page, make sure editing is turned on for your course by clicking the "Turn editing on" button located on the upper right part of your screen.

2. Choose a topic area where you'd like your forum to appear.

3. Click "Add an activity or resource" under the topic area

4. Choose "Forum" then click "Add"

5. Give the forum a name and a description, then save

FYI: Documents can be uploaded to forums. If this is your first time creating a forum, we recommend taking some time to look through all of your options, such as the Activity completion options. If you have questions, please reach out to us


1. On your main course page, make sure editing is turned on for your course by clicking the "Turn editing on" button located on the upper right part of your screen.

2. Choose a topic area where you'd like your assignment to appear.

3. Click "Add an activity or resource" under the topic area

4. Under "Resources" choose "URL" then click "Add"

5. Give the URL a name and provide the external URL. Provide a description if desired and save.


Share a video

Note: to share a video in onCourse, provide the link to it (follow instructions for links).

Advanced instructions: If you prefer to embed the video in your course, you must have access to the embed code for the video. Check sharing options on your video for the embed code or contact us for help.

Embed a video in your course:

1. On your main course page, make sure editing is turned on for your course by clicking the "Turn editing on" button located on the upper right part of your screen.

2. Copy your video's embed code to your clipboard

3. Choose a topic area where you'd like your video to appear.

4. Click "Add an activity or resource" under the topic area

5. Under "Resources" choose "Page" then click "Add"

6. Provide a name for the page and a description if desired

7. Find the area called "Page Content"

8. Next to the drop down menu for "Font size," click on the icon that appears with these characters <>

9. An HTML source editor will pop up on your screen. Paste the embed code here and click "Update." You should see the video appear in the Page Content editor area.

10. Save the Page

Make your gradebook visible to students

1. Start at the Administration box, click on Edit Settings

2. Click on the "Appearance" dropdown

3. Toggle to "Yes" for show gradebook to students


Send an email to all students in a course

1. On the left hand side of your main course page, find the QuickMail module.

2. Click the Compose New Email link

3. In the editing window, click Add All to transfer students to the selected recipients area

4. Enter a subject line (required) and message, then send

FYI: Emails are sent from a no-reply email address, so provide your own Wheaton email address in the signature for your message. Students will receive emails in their Wheaton Gmail accounts.


Add a syllabus or other document to a course

1. On your main course page, make sure editing is turned on for your course by clicking the "Turn editing on" button located on the upper right part of your screen.

2. Choose a topic area where you'd like your syllabus to appear

3. Click "Add an activity or resource" under the topic area

4. Under "Resources" choose "File" and click Add

5. Create a name for your file then upload it

FYI: Your syllabus should be an accessible PDF. If you are not sure how to convert your document to an accessible PDF, please contact the R&I team.


Create an announcement

1. At the top of your main course page, you will see the link for Announcements. Click on it.

2. Click the "Add a new topic" button

3. Add a Subject and Message to share with your class

4. Click Post to Forum

FYI: Students enrolled in your course will receive an email notifying them about the announcement. You can add files to announcements.

Google Meet


Google Meet is one option for live, synchronous meetings with your students. You can also use it to create recordings. We recommend testing it out before hosting a one-on-one meeting or a class session. Use Chrome with Google Meet. If you like the video grid experience for your video conferences, add this extension to your Chrome browser.

To schedule a meeting, create a Google calendar invite. Using the drop-down menu under the Location field, select Hangouts Meet; this will generate a link for your meeting. You can add participants to the calendar invite on the form, or copy and paste the provided link into a separate email to share with participants.

To start a meeting nowfollow the link to Google Meet, click on "Join or Start a Meeting," and create a name for your meeting. Click continue then "Join" to start the meeting. Use the ^ arrow to share the meeting link and call-in number with your students by copying and pasting this information into an email.


How to Start and Sign in to Google Meet
1. To start a meeting in Google Meet, sign in to your Wheaton Gmail account, then click on the App
Drawer in the top right corner of your webpage and click on “Meet”.

Tip: Make sure your computer has a microphone and a webcam before starting a Google Meet's meeting.

2. Once you’re on the Meet page, you can create and join meetings by clicking “Join or start a meeting”, or join a scheduled meeting by selecting it. You can schedule Google Meet meetings via Google Calendar.



Instructions created by Lukas Noreau.


1. Google Meets are scheduled through Google Calendar. First, sign in to your Google Calendar and create a new event. Choose the time and date on your calendar.


2. Click on “More Options”.



3. Click on “Add Conferencing”.


4. Select “Hangouts Meet”.

5. Once selected a meeting ID and call in number will be created. You can see them by clicking the drop-down.
6. On the Guest tab, click “add guests” and enter your attendees' email addresses.


7. Click “Save” to confirm the meeting time and attendees.

8. Click send to send the invites to your attendees.


Instructions created by Lukas Noreau.


Settings While in a Video Call

1. Before joining or starting a meeting, you will be brought to a test screen. Here you can make sure your camera and microphone are working.



2. Once tested, you can join a meeting by selecting the “Join now” button.


3. Once in a meeting, you will have access to several settings: (NOTE More Options button)

4. In “More Options” you can record the meeting to your Google Drive.


5. Recordings are saved in a folder called “Meet Recordings”. It takes Google up to ten minutes for a recording to be processed.

6. When you click “Present Now” to share your screen, you are given the option of sharing the entire screen or just one specific window.


Instructions created by Lukas Noreau.


These are instructions for participating in a Google Meet call using only audio, not video. Video can be turned on while still using these options if the participant chooses to do so.

First, sign in to your Google account at At the top right, you will see a small grid icon, indicated by the green arrow in the following screenshot. This opens the application menu, where you will select “Meet”, indicated by the green circle in the screenshot.


This will bring you to the Google Meet Web Application. The gear icon in the top right (indicated by the green arrow) will allow you to select your microphone source for the call. If you plan to use a phone for audio instead of a laptop, you can ignore this step. To join or start a meeting, CLICK “Join or start a meeting” indicated by the green circle.



If you are hosting the meeting, you will need to nickname it something that is easy to tell other people, so that they can type it in when they join the meeting. If you are joining the meeting, you will need the name of the meeting from the host, or the actual meeting code. Type your meeting name or code into the box. For this example, our meeting name is Meeting Name. Click Continue.



There are now 3 options to proceed: 

The first option is to connect with computer audio.

The second option is to enter a phone number and have the meeting call your phone to connect.

The third option is to call into the meeting phone number to be connected that way.


To connect regularly using computer audio, ensure that the camera icon is RED, as it is below. Similarly, make sure that the microphone icon is BLACK. This is because you want your camera OFF and the microphone ON. Click “Join Now,” indicated by the green arrow.



To connect by having Google Meeting call your phone, “click Join and use a phone for audio”, then type in your phone number and click “Call me and join”.



To connect by calling in to the Google Meeting connection number, click the “Dial In” tab near the top, dial the displayed number, and enter the PIN on your phone when prompted.



Once you’re connected, you get this pop-up which shows the link or dial-in number to share for others to connect to the meeting, as well as the pin to enter. Don’t forget, with Google Meet, participants can type in the meeting “nickname” to join as well!



Instructions created by Lukas Noreau.



Step-by-step directions on how to record a lecture using Google Meet
1. Use Google Chrome. Make sure you are logged in to your Wheaton Gmail account.

2. Start at

screenshot of homepage

3. Prepare the content you intend to share on your screen. This could mean opening a program
with slides, another document, or you might want to record a video of yourself.

4. Return to the Google Meet screen, and click “Join or start a meeting.” You will be prompted to
name your meeting. The name of your meeting appears in your video file.

5. Choose to “Join Now” to record a video of yourself or “Present Now” to share your screen in the

screenshot of Join and Present buttons for Google Meet

6. Turn on Closed Captioning to include captions in your video (recommended). Test your
microphone at this point; if it is working, you will see your words appear as captions.

screenshot of Turn on Captions button in Google Meet         screenshot of example captioning reading: Hello world. in Google Meet

7. When you are ready to record, click on the three-dot menu at the bottom right of your screen,
and click Record Meeting.

screenshot of menu in Google Meet

8. You will be prompted to ask those in the meeting for consent. Click Accept.

screenshot of consent for recording pop up in Google Meet

9. Try to complete your lecture without stopping the recording; this will result in multiple video files
which you will then have to edit. Remember, your mistakes or “ums” humanize you in video just
as they do in the classroom - no need to be perfect!

  •  If you do need to edit your video, try a free video editor:
    • Shotcut (free download @
    • iMovie (Mac only)

10. When you are finished with your lecture, return to the three-dot menu to stop recording.

screenshot of menu in Google Meet

11. It will take some time for Google to process your video, then you will receive an email with
notification that the file is available in your Google Drive.

screenshot of emailed file example

12. It may take a while longer for the video to fully render. You will know that rendering is complete
when you can see a player with the first frame of your video in your browser.


Instructions created by Lukas Noreau.


To share your video

1. Open your video file in Google Drive.

2. From the three-dot menu in the upper right-hand side of the screen, click Share.

3. On the Share screen, choose Get Shareable Link.

4. Change the sharing settings, if desired, then paste the link where desired.

  •  It is recommended that you share this link with students in onCourse.


Instructions created by Lukas Noreau.

Create appointment slots with Google Calendar

1. From any Google app, open your Google Calendar using the menu at the upper right hand side of your screen.


2. Single-click anywhere on the calendar to open the menu for a new event.


3. Under the title field, make sure you select “Appointment Slots,” then click “More options.”

4. On the next screen, you can fill out all the details for your appointments. Add a title. Choose a date and time. Add location, etc.

In this example, the calendar will create meeting slots with a duration of 20 minutes each. The availability of the appointment slots will repeat weekly on Friday from 12PM until 2PM.


5. Click on the link for “The calendar’s appointment page,” then share the URL with individuals who will be booking appointments.


6. If you want to add a Google Meet link to your appointments, you will have to create a separate calendar event and share the link in your appointment invite. Follow these instructions for scheduling a Google Meet.


Pro tips

Use the gear button to test your audio and video

Use the built-in caption feature 

Chrome is the best browser for Hangouts Meet

Hangouts Meet provides an app for Apple & Android Devices


Zoom is one option for live, synchronous meetings with your students. You can also use it to create recordings. We recommend testing it out before hosting a one-on-one meeting or a class session.

Unlike Google Meet, which relies on your Wheaton email account, you will need to create a login for Zoom. Attendees for your meetings, however, do not need accounts. To take advantage of the features available through our institutional account, contact Media Services to set up your login under the Wheaton instance. Media Services will initially provide you with a Zoom Basic account. Click to check out a comparison of Google Meet and Zoom features. If your teaching will benefit from the additional features provided by a Zoom Pro account, let Media Services know.

Recording meetings in Zoom

If you have a Zoom Basic account, your recording will be saved locally to your hard drive. Here is some information on local recording.

If you have a Zoom Pro account, you can also choose to save your recordings to the cloud. The advantage of the Zoom cloud is that captions can be added to your recordings. Wheaton's Zoom cloud does have limited storage, so, after your video has rendered with captions in the cloud, we ask that you download it to your local hard drive or Google Drive and delete the file in the cloud. Here is some information on recording to the cloud.

When your recording is complete, upload the video to Google Drive, then follow these instructions to share your recordings in onCourse.

What is "Zoom Bombing"?

Zoom bombing happens when an unintended guest enters a Zoom meeting and, typically, engages in some unwelcome behavior. With increased numbers of video conference meetings, individuals use either publicly-available meeting links or random number generators to enter sessions. Manage sharing settings in your meeting to avoid Zoom bombing.


What should you do?

We recommend against sharing links to your meetings publicly; this will protect, though not completely prevent, unwanted individuals from joining. Be familiar with host controls in Zoom and/or Google Meet so that you know how to mute or remove someone from the meeting.

If you'd like more information, check out Zoom's recommendations to help ensure security during your video conference.


GoBoard is a robust whiteboard tool that offers many tools for a variety of disciplines. It does have an audio/video and chat component, if desired. One option is to invite other participants by sharing your session link and interact in GoBoard; this option is limited to 5 users. Alternatively, you can use video conference application, like Google Meet or Zoom, to share your screen while using GoBoard.

To take advantage of all the features and unlimited meeting times, start your session at


Create a new GoBoard session


1. Visit and click on the Create a new GoBoard button.


Image of Create a new GoBoard button

2. Choose “I am a Student.” If you would like a PDF of your board mailed to you after the session, choose "I am a tutor" and create a login. It may take a few moments for the PDF to arrive after your session completes.

3. Enter your Name and Email address. GoBoard does not collect this information.


Image of fields to enter First Name, Last Name, Email Address



4. GoBoard does have an audio/video component, if desired. Choose to either enable your camera and microphone, invite other participants by entering email addresses (you can also choose to share the link to your board), or Enter Now.


Image of options to enable camera/microphone, invite someone to join you, or start board



5. You are now in a GoBoard session. Explore the “Basic” and “More” tools on the right hand side of the screen to discover all the functionality of GoBoard.


Image of tool options